Rooms (beta) is our easy-to-use tool for guiding VR classrooms, training sessions, and events. You can view all participant screens in one dashboard and start any app or experience across all headsets at once. With Rooms, your users stay focused, and you stay in control.
🔒 Premium or Enterprise subscription required. Rooms is available in public beta at no added cost. However, it does require a Premium or Enterprise Tier ManageXR subscription.
Recommended preparation
Before using Rooms, we recommend that you:
Allow devices to skip in-headset streaming prompt: Turn Off the Streaming Permission Prompt in-headset by adjusting the configuration setting. This will make the process of starting a room and viewing screens seamless for you and your end users.
Run the network test to verify your network allows screen viewing: Confirm your devices will be able to stream their screens successfully to your computer/tablet by running our Network Endpoint Test: https://console.managexr.com/network-test. If the network used by your computer or devices fails the streaming tests, you will have issues viewing the device screens in Rooms.
Create a Room
Sign into ManageXR and go to the Rooms tab
Click Create Room
Give your room a name
Select devices to add to your Room
To go to the next step, click Select Activity
(Optional) Select an activity to launch when the Room starts. If no activity is set, the Room is in 'Participant Choice' mode and participants can choose their own activity from the content available on their device.
Click Save room for later
🎊 Congrats! Your room is ready! You can use it immediately, or save it for a later time. We recommend creating rooms in advance to help save time in the classroom or event.
Start a Room
Go to the Rooms tab
Find the Room you want to launch
Click Start Room
In the new tab, confirm your starting activity and click Start Now
Now, your Room is live! Devices will launch into the starting activity and all of the screens will appear.
Control a live Room
Once your Room has started, you're in control. You can:
View whether participants are on/off task |  |
Refocus off-task participants | Filter by "Off-task" and select Re-launch current activity  |
Go full screen | 
|
Select a new activity |   |
Edit participant nicknames | 
|
Increase/decrease # of screens shown | 
|
View low battery warnings | 
|
End a Room
Click End Room
In the confirmation modal, select End Room and power off devices* to close the room and shutdown headsets
* If you do not power off devices, they will stay on and in their current activity unless a participant exits it in-headset or turns off the device. Power off is supported on PICO devices running PUI 5+ and Meta devices enrolled via Meta Horizon managed services.
Share the Room with facilitators who can't access ManageXR
If you want to hand off facilitation to someone who doesn't have a ManageXR account, you can give them a link or QR code that lets them start the Room directly, no sign-in required.
⚠️ Anyone with the link or QR code will be able to start this Room, so only share it with people you trust to facilitate.
Update Room access
Go to the Rooms tab and edit the Room you want to share
At the bottom of the Room edit modal, find the Access setting
Click Edit
Choose one of the following:
Only users in this organization can start this Room (default) — keeps the Room limited to signed-in ManageXR users in your org
Anyone with the link or QR code can start this Room — lets anyone with the link or QR code start the Room without signing in
Share the Room
Once access is set to Anyone with the link or QR code, you can:
Click Copy Room Link to share via URL
Share the QR code with facilitators. They can scan it to open up the Room on their tablet or mobile phone. You can also print out the QR code and attach it to your cart of VR devices for easy access.
When someone uses the link or QR code, they'll land directly on the Start Room page for that specific Room. They will NOT be able to access anything else within ManageXR unless they are a member of your ManageXR organization.
Feedback
We're continuing to improve Rooms and expand the functionality. If you have any ideas or suggestions to make your experience better, please share them with us! Reach out to support@managexr.com with the details.
FAQs
My end users don't have access to the ManageXR web console. Can they still start a room?
My end users don't have access to the ManageXR web console. Can they still start a room?
Yes. If your deployment involves facilitating group sessions, Rooms is a great option that doesn't require end users or facilitators to have access to the ManageXR web console. You can share a room to allow anyone with the link or the designated QR code to start it.
Rooms streaming keeps dropping or shows a gray screen on some devices. What should I do?
Rooms streaming keeps dropping or shows a gray screen on some devices. What should I do?
Intermittent or dropped streaming in Rooms is almost always a network issue. Room streaming is more sensitive to network instability than regular app usage — even brief drops in connectivity can interrupt a stream that appears to have started successfully.
Common causes:
Restricted school/enterprise networks: Networks that use content filtering tools or block certain endpoints can disrupt streaming. Check that all required ManageXR network endpoints are allowlisted on the network(s) being used.
Shared or congested Wi-Fi: When VR devices share a network with student laptops, tablets, and other traffic, the bandwidth available to streaming can fluctuate. Dedicated or isolated Wi-Fi for VR devices produces significantly more consistent results.
Slow or weak signal: If the headset is reporting intermittent loss of internet connectivity in its logs, even if the connection appears functional, streaming will be unreliable.
Troubleshooting: If one device's stream drops to a gray screen while the Room is still active, try clicking the device's tile to re-initiate the stream for that device only. You should not need to end and restart the entire Room, which would interrupt all other participants.
Before running Rooms in a network-restricted environment, share ManageXR's Network Requirements and Network Deployment Guide with your IT team to ensure the necessary endpoints are whitelisted.
Can I use Rooms to view all headsets during a VR class or training session?
Can I use Rooms to view all headsets during a VR class or training session?
Yes — this is exactly what Rooms is designed for. When you launch a Room, every device you've included streams its screen to a single dashboard, so you can see what each participant is experiencing at a glance.
Within a live Room, you can:
See at a glance which participants are on task and which have strayed from the current activity
Select Re-launch current activity to refocus any off-task participants
Launch a new activity across all headsets simultaneously with a single click
Monitor battery levels and receive alerts for devices that are running low
Before running Rooms in a classroom or training environment, we strongly recommend enabling the Turn Off the Streaming Permission Prompt setting in your configuration. This removes the in-headset permission pop-up that would otherwise interrupt each participant's session when the Room starts.