Rooms (beta) is our easy-to-use tool for guiding VR classrooms, training sessions, and events. You can view all participant screens in one dashboard and start any app or experience across all headsets at once. With Rooms, your users stay focused, and you stay in control.
How to get access
Rooms is currently in private beta. Fill out this form to get early access to Rooms.
🔒 Premium subscription required. Rooms is available in beta at no added cost. However, it does require a Premium Tier ManageXR subscription.
Recommended preparation
Before using Rooms, we recommend that you turn the configuration setting to Turn Off the Streaming Permission Prompt in-headset. This will make the process of starting a room and viewing screens seamless for you and your end users.
Create a Room
Sign into ManageXR and go to the Rooms tab
Click Create Room
Give your room a name
Select devices to add to your Room
To go to the next step, click Select Activity
(Optional) Select an activity to launch when the Room starts. If no activity is set, the Room is in 'Participant Choice' mode and participants can choose their own activity from the content available on their device.
Click Save room for later
🎊 Congrats! Your room is ready! You can use it immediately, or save it for a later time. We recommend creating rooms in advance to help save time in the classroom or event.
Start a Room
Go to the Rooms tab
Find the Room you want to launch
Click Start Room
In the new tab, confirm your starting activity and click Start Now
Now, your Room is live! Devices will launch into the starting activity and all of the screens will appear.
Control a live Room
Once your Room has started, you're in control. You can:
View whether participants are on/off task |  |
Refocus off-task participants | Filter by "Off-task" and select Re-launch current activity  |
Go full screen | 
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Select a new activity |   |
Edit participant nicknames | 
|
Increase/decrease # of screens shown | 
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View low battery warnings | 
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End a Room
Click End Room
Confirm you want to end it
When you end the Room, devices will stay in their current activity.
When to Use Rooms
Not sure if Rooms is the right tool for your situation? Here are two real-world scenarios where Rooms makes a meaningful difference.
Scenario 1: Running VR Sessions Across Multiple Schools or Classrooms
If you're facilitating VR sessions in an educational setting — whether in a single classroom or across multiple schools — Rooms gives you a live view of every headset so you always know who's on task and who needs help. Rather than relying on verbal check-ins or putting on a headset yourself, you can see all participant screens at once from your dashboard.
When a student drifts away from the current activity, you can filter by "Off-task" and hit Re-launch current activity to bring them back — without interrupting everyone else. And if you need to transition the whole group to a different experience, you can launch a new activity across all headsets simultaneously with a single click.
💡 Tip: Create your Room in advance and save it. When it's time to run your session, it's ready to go with one click — no rebuilding the device list in front of a waiting class.
Scenario 2: Monitoring Devices in a Clinical or Healthcare Setting
In healthcare environments where headsets are used with patients, staff often need to see what a patient is experiencing without being in the same room or putting on the headset themselves. Rooms makes this possible by streaming every device's screen to a single dashboard that can be monitored from anywhere on the same network.
Clinical staff can watch multiple headsets simultaneously, spot any issues in real time, and send a device command or relaunch an activity if something goes wrong — all without disturbing the patient's experience. Rooms also surfaces low battery warnings proactively, so staff can intervene before a session is unexpectedly cut short.
💡 Tip: For the smoothest experience, enable the Turn Off the Streaming Permission Prompt setting in your Configuration. This prevents an in-headset permission pop-up from interrupting the patient when the Room starts.
Feedback
We're continuing to improve Rooms and expand the functionality. If you have any ideas or suggestions to make your experience better, please share them with us! Reach out to support@managexr.com with the details.
FAQs
My end users don't have access to the ManageXR web console. Can they still cast from their headsets?
My end users don't have access to the ManageXR web console. Can they still cast from their headsets?
Yes. If your deployment involves facilitating group sessions, Rooms is a great option that doesn't require end users or facilitators to have access to the ManageXR web console. The Rooms feature allows anyone with the link or the designated QR code to start a room.
In practice, you would have someone with web console access to set up the room with the intended devices, save it for later, and provide the link and QR code to the end-user providers/overseers.
Rooms streaming keeps dropping or shows a gray screen on some devices. What should I do?
Rooms streaming keeps dropping or shows a gray screen on some devices. What should I do?
Intermittent or dropped streaming in Rooms is almost always a network issue. Room streaming is more sensitive to network instability than regular app usage — even brief drops in connectivity can interrupt a stream that appears to have started successfully.
Common causes:
Restricted school/enterprise networks: Networks that use content filtering tools or block certain endpoints can disrupt streaming. Check that all required ManageXR network endpoints are allowlisted on the network(s) being used.
Shared or congested Wi-Fi: When VR devices share a network with student laptops, tablets, and other traffic, the bandwidth available to streaming can fluctuate. Dedicated or isolated Wi-Fi for VR devices produces significantly more consistent results.
Slow or weak signal: If the headset is reporting intermittent loss of internet connectivity in its logs, even if the connection appears functional, streaming will be unreliable.
Troubleshooting: If one device's stream drops to a gray screen while the Room is still active, try clicking the device's tile to re-initiate the stream for that device only. You should not need to end and restart the entire Room, which would interrupt all other participants.
Before running Rooms in a network-restricted environment, share ManageXR's Network Requirements and Network Deployment Guide with your IT team to ensure the necessary endpoints are whitelisted.
Can I use Rooms to view all headsets during a VR class or training session?
Can I use Rooms to view all headsets during a VR class or training session?
Yes — this is exactly what Rooms is designed for. When you launch a Room, every device you've included streams its screen to a single dashboard, so you can see what each participant is experiencing at a glance.
Within a live Room, you can:
See at a glance which participants are on task and which have strayed from the current activity
Select Re-launch current activity to refocus any off-task participants
Launch a new activity across all headsets simultaneously with a single click
Monitor battery levels and receive alerts for devices that are running low
Before running Rooms in a classroom or training environment, we strongly recommend enabling the Turn Off the Streaming Permission Prompt setting in your configuration. This removes the in-headset permission pop-up that would otherwise interrupt each participant's session when the Room starts.